Terms and Conditions of Purchase
All A-Clauses are applicable to every PO
A1 SUPPLIER shall flow down to sub-tier suppliers the applicable requirements in the purchasing documents.
A2 SUPPLIER shall establish and maintain records to provide Objective Quality Evidence of conformity to purchasing requirements and of the effective operation of the supplier’s quality management system. At a minimum, each record is maintained for at least ten years. Records shall be available for review by PBY, its customers and regulatory authorities, as required. Suppliers are to provide their procedures for controlling relevant records to PBY’s purchasing for review by the Purchasing Manager.
A3 SUPPLIER shall notify PBY of nonconforming product or process prior to delivery and wait for PBY’s approval of supplier nonconforming product. Supplier shall maintain Objective Quality Evidence of PBY’s approval of supplier nonconforming product. The supplier organization shall act to determine and eliminate the cause of nonconformities in order to prevent reoccurrence and to provide Objective Quality Evidence to PBY, and/or our customers, assuring them of the quality of delivered goods.
A4 SUPPLIER shall notify PBY of any changes in the product and/or process used in the manufacture of the product. PBY reserves the right for approval of the product, the parts used, the materials used, the procedures used, and the equipment used by the Supplier in fulfilling the Purchase Order requirements.
A5 SUPPLIER shall provide Certificates of Conformity for product delivered, including the parts used, the materials used, the procedures used, and the equipment used in fulfillment of the Purchase Order requirements.
A6 PBY, its customers, and regulatory authorities shall be granted the right of access to all supplier and sub-tier supplier facilities and records involved in fulfilling the Purchase Order requirements. All items of this purchase order are subject to in-process quality surveillance by PBY and/or its customer. At any time, PBY may notify the supplier of specific requests for on-site surveillance. PBY reserves the right to request the opportunity to witness any actions in support of this order. The supplier shall provide no less than three business days advance notification to PBY’s procurement representative before items are ready for any requested PBY source surveillance. The supplier shall not proceed without PBY present or without PBY QA written authorization to proceed. The supplier shall provide reasonable facilities and assistance, including all quality records and related data for contracted goods, upon request.
A7 Calibration service providers must calibrate items to ISO 17025 requirements. Calibrate to manufacturers specifications unless otherwise noted on the purchase order.
A9 Suppliers shall ensure that persons doing work under their control are aware of their contribution to product or service conformity; their contribution to product safety; and the importance of ethical behavior.
All B-Clauses are applicable to all PO’s for Raw Material
B1 Material Certification is required to accompany raw material with shipment.
B3 Special Process Certification is required to accompany the part(s) with the shipment.
B4 Test Reports required with the shipment.